We are pleased to offer a new suite of services tailored specifically for landlords who prefer to manage their property themselves, but who may be interested in help on some aspects of the letting process.
Listed below are our standard services and as it says you can simply pick and mix any of the options, as and when required. We can also offer additional services on a bespoke basis, so let us know if you have any questions.
For further information and advice call us on 01394 337590
Or if you prefer email the letting management team on
info@pennington-online.co.uk
Preparing property photos, video and description, floor plans and virtual tours. Drone footage is also available on request. Full marketing of the property across portals and on the Pennington website.
Options include conducting viewings at the property with all prospective tenants on behalf of the landlord or passing on all enquiries for the landlord to take it from there.
Right to Rent checks (per application.) Tenant and/or Guarantee Referencing (per application.)
Register landlord and tenant details and protect the security deposit with a
government-authorised Tenancy Deposit Scheme.
Provide the tenant(s) with the Deposit Certificate and Prescribed Information within
30 days of start of tenancy.
Collect and remit monthly rent received. Rent arrears chased where required.
Routine inspections during tenancy.
Additional agreed inspections.
Charged per inspection.
To attend for specific requests such as neighbour disputes; if more visits are required to
monitor the tenancy; or for any maintenance work.
Dependent on the number of bedrooms and/or size of the property and outbuildings.
Detailed information towards letting your property and ensuring that you are fully compliant with all
aspects of legislation.
By law landlords must carry out an annual gas safety check and provide tenants with a copy of the record of that check.
A legal requirement to ensure every fixed electrical installation is inspected and tested at least every five
years by a qualified person. It is the responsibility of agents/landlords to ensure that any inspectors hired
to issue an electrical installation condition report (EICR) hold the correct qualifications and are competent
to carry out the inspection.
An EPC is needed whenever a property is rented and must be in place before a property is marketed. As an agent or landlord, you must be able to show prospective tenants an up-to-date EPC.
Instruct contractors; obtain quotes and organise repairs/replacement/ cost of any broken or missing items.
Review rent in accordance with current prevailing market condition and advise the landlord. Negotiate
with tenant and set up new payment change as appropriate. Update the tenancy agreement and serve
Section 13 Legal Notice if tenancy is on a rolling periodic tenancy.
Contract negotiation, amending and updating terms and arranging a further tenancy and agreement.
(Excludes amending Inventory and Deposit Scheme requirements.)
Agree check out date and make appointment time. Negotiate with landlord and tenant any disbursements
of the security deposit. Instruct contractors; obtain quotes; organise repairs/replacement/cost of any broken or missing items. Return deposit as agreed with landlord and tenant to relevant parties. Liaise with
Tenancy Deposit Scheme (TDS) regarding any disputes. Formally end tenancy with TDS.
Pre-final inspection to give tenant advice on anything that needs to be done before they leave. Final inspection checking the inventory and updating the landlord.
Providing all required documentation in accordance with legislation.
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Property Marketing
Preparing property photos, video and description, floor plans and virtual tours. Drone footage is also available on request. Full marketing of the property across portals and on the Pennington website. |
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Property Viewings Options include conducting viewings at the property with all prospective tenants on behalf of the landlord or passing on all enquiries for the landlord to take it from there. |
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Tenant Checks Right to Rent checks (per application.) Tenant and/or Guarantee Referencing (per application.) |
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Deposit Registration - Tenancy Deposit Scheme Register landlord and tenant details and protect the security deposit with a government-authorised Tenancy Deposit Scheme. Provide the tenant(s) with the Deposit Certificate and Prescribed Information within 30 days of start of tenancy. |
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Rent Collections Collect and remit monthly rent received. Rent arrears chased where required. |
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Property Inspections Routine inspections during tenancy. Additional agreed inspections. Charged per inspection. |
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Additional Property Visits To attend for specific requests such as neighbour disputes; if more visits are required to monitor the tenancy; or for any maintenance work. |
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Inventories Dependent on the number of bedrooms and/or size of the property and outbuildings. |
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General Lettings Advice, Health Check and Compliance Detailed information towards letting your property and ensuring that you are fully compliant with all aspects of legislation. |
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Gas Safety By law landlords must carry out an annual gas safety check and provide tenants with a copy of the record of that check. |
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Electrical Installation Condition Report (EICR) A legal requirement to ensure every fixed electrical installation is inspected and tested at least every five years by a qualified person. It is the responsibility of agents/landlords to ensure that any inspectors hired to issue an electrical installation condition report (EICR) hold the correct qualifications and are competent to carry out the inspection. |
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Energy Performance Certificate (EPC) An EPC is needed whenever a property is rented and must be in place before a property is marketed. As an agent or landlord, you must be able to show prospective tenants an up-to-date EPC. |
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Organisation and Management of Maintenance Works Instruct contractors; obtain quotes and organise repairs/replacement/ cost of any broken or missing items. |
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Rent Review Review rent in accordance with current prevailing market condition and advise the landlord. Negotiate with tenant and set up new payment change as appropriate. Update the tenancy agreement and serve Section 13 Legal Notice if tenancy is on a rolling periodic tenancy. |
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Renewal Contract negotiation, amending and updating terms and arranging a further tenancy and agreement. (Excludes amending Inventory and Deposit Scheme requirements.) |
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Checkout Agree check out date and make appointment time. Negotiate with landlord and tenant any disbursements of the security deposit. Instruct contractors; obtain quotes; organise repairs/replacement/cost of any broken or missing items. Return deposit as agreed with landlord and tenant to relevant parties. Liaise with Tenancy Deposit Scheme (TDS) regarding any disputes. Formally end tenancy with TDS. |
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Final Inspection and Negotiations Pre-final inspection to give tenant advice on anything that needs to be done before they leave. Final inspection checking the inventory and updating the landlord. |
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Serving notice from landlord to tenant Providing all required documentation in accordance with legislation. |
45 Woodbridge Road East
Ipswich, Suffolk, IP4 5QN
Ipswich: 01473 214343
Woodbridge: 01394 337590
© Pennington 2023
© Pennington 2022